10+ Best Onboarding Software to Drive Workflows

Using the best onboarding software for your new hires is becoming paramount nowadays. However, you need to know which one to utilize to drive your onboarding workflows better.

Here, we will go over 10 top onboarding tools that will help boost your HR processes and save substantial time and efforts. 

Key Takeaways
The top onboarding tools include Paycor, BambooHR, Rippling, Workday, Namely HR, Greenhouse, Workable, Deel, ConnectTeam, and WorkBright. The tools help make the onboarding process smooth from day one for both employers and employees.
☑️BambooHR – eases integration of e-signatures, custom email templates, mobile app interface, checklists, etc.
☑️Paycor – provides onboarding and engagement tools for hiring needs of various industries.
☑️Rippling – supports global workforce onboarding across various locations up to 50 countries
☑️Workday – offers you everything for smooth employee recruiting and onboarding
☑️Namely HR – customizes onboarding experiences using new hire task lists and templates
☑️Greenhouse – helps create personalized onboarding experiences
☑️Workable – tailors onboarding to specific roles via flexible workflows
☑️Deel – ensures compliant, global onboarding for multi-location employees
☑️ConnectTeam – facilitates onboarding for remote workers and virtual teams
☑️WorkBright – simplifies mobile-first onboarding process

Summarized Comparison of the Best Onboarding Solutions

Before we talk about the top 10 onboarding software solutions and their features in detail, take a quick look at what sets them apart from each other.

Name	Pricing	Free Trial	Integrations	Pre-built Templates
BambooHR	Need to Contact Sales	Yes	100+	Yes
Paycor	Need to Contact Sales	No	300+	No
Rippling	Starts at $8 per month, per user	No	600+	Yes
Workday	Need to Contact Sales	No	600+	Yes
Namely HR	Starts at $9 per month, per user	No	65+	Yes
Greenhouse	Need to Contact Sales	No	527	No
Workable	Starter:$149/month/20 employees Standard:$299/month/1-20 employees	Yes	292	Yes
Deel	Deel EOR:$499/month	No	100+	Yes
ConnectTeam	Basic:$29/month (for first 30 users) Advanced: $49/month (for first 30 users) Expert:$99/month (for first 30 users)	Yes	20+	No
WorkBright	Need to Contact Sales	No	10+	Yes

10 Best Onboarding Software

Let’s now look at the top 10 onboarding solutions in details, highlighting their key features, pricing, user-friendlines, and industry use.

BambooHR

Bamboo HR offers numerous tools and features that let you customize onboarding for new hires and new roles. The tools create a custom and responsive onboarding experience for all the selected candidates. 

This top onboarding management system lets you integrate e-signatures, customizable email templates, mobile app interface, checklists and more to make sure the new hires start off their journey productively. 

Best For: Companies looking for fully customizable onboarding solution

Features:

• Has a New Hires Packet Templates which lets you create and modify onboarding templates for new hires of different departments and locations. 
• You can assign 7 new tasks to any new hire and set them a time to complete the tasks.
• Add descriptions, attachments and notifications to onboarding tasks.
• Option to automatically send onboarding tasks to new hires to complete at their own pace.
• E-signature tool that lets you automate e-signature requests.
• The New Employee Paperwork lets you save important documents and forms 

Paycor

Paycor provides onboarding and engagement tools tailored to the unique hiring needs of various industries. 

For instance, its onboarding process for the manufacturing sector includes features to onboard seasonal workers, manage their roles, employment status, immunizations, and time-related policies, such as paid and unpaid periods. 

Additional onboarding solutions are available for industries like healthcare, restaurants, education, technology, and professional services.

Best For: Best for industry-specific, onboarding solutions

Features:

• Lets you carry out new hire paperwork in bulk, simultaneously, through the quick hire and bulk hire features.
• New hires can complete paperwork and forms like 1-9 and W-4 forms.
• Early engagement tools help to connect with new hires before their first day
• New employees can complete onboarding documents via their mobile devices
• Can share company information, handbooks, and policies through the app.
• Offers self-paced training programs with training feedback and automated alerts

Rippling

With Rippling, once a new hire or contractor signs their offer letter or service-level agreement generated by this employee onboarding workflow software, they are seamlessly guided through an automated workflow that meets to your company’s specific requirements and procedures.

Rippling is built to support a global workforce across up to 50 countries, automatically adapting hiring and onboarding processes based on the employee’s location.

Best For: Recruitment of global workforces that need automations across multiple locations

Features:

• 90-Second Employee Onboarding lets you enter a few employee details, and the system automates remaining actions. 
• Offers pre-built workflow templates for easy customization with just a few clicks,  
• Simplifies the employee onboarding process with new hire onboarding survey, welcome messages, referral bonus reminders, and benefits enrollment deadline alerts.
• An “employee graph” that captures key details about each employee, such as their role, location, tenure, and reporting structure.  

Workday

Workday Talent Acquisition offers you everything for recruiting and onboarding employees efficiently. Hiring managers can assess the skill gaps that new hires need to fill and what types of training they need. 

Hiring managers can also check the backgrounds of the selected candidates more thoroughly, engage with them more often during the onboarding process, develop orientation programs, and set reminders to help the new hires stay aligned with the whole process. 

Best For: Filling company talent gaps

Features:

• Onboarding Dashboard that lets new hires check their progress of filing documents and messages from concerned personnel. Also integrates various tools related to recruiting and onboarding. 
• Color-coded graphs and pie charts provide an intuitive and easy-to-interpret experience.
• Visually detailed and user-friendly reports that help you mark particular areas of improvement. 
• HiredScore AI for Recruiting to cut time-to-fill while maximizing talent pool utilization. Helps prioritize top talent via candidate grading which ensures fair and efficient talent prioritization.

Namely HR

Namely HR provides a customized onboarding experience using new hire task lists and templates. This cloud-based onboarding software ensures E-verify integration, too, which allows digital signatures online. 

From a branded welcome message to an easy wizard-driven process, employees will feel at ease and excited to start. With the flexible roles and permissions, you can even give the new joiners pre-hire security access to view the org chart and read about upcoming activities, making them feel engaged and connected to the culture from the onset. 

Best For: Customized onboarding for different functional departments 

Features:

• Powerful task list feature that helps companies coordinate onboarding across departments by assigning specific tasks to the right people.  
• Customizable templates where you can add sections, choose the included questions and even choose options for multiple-choice questions.
• Comprehensive compliance library that offers regulatory information and benefits enrollment rules for new hires.  

Greenhouse

Greenhouse is an onboarding automation software that enhances the efficiency of the onboarding process. It supports HR teams in managing the entire hiring journey, from sourcing candidates to onboarding new employees.

The software assists with every phase of recruitment and onboarding. It allows you to create personalized onboarding experiences for new hires and automate administrative tasks to speed up the process. 

Additionally, you can set clear objectives for employees and gather their feedback to enhance your onboarding process over time.

Best For: Creating a strong flow from recruiting to onboarding process. 

Features:

• Instant Notifications feature for new joiners to ensure tasks are completed.
• Simplified scheduling process, reducing the administrative burden on recruiters and hiring managers
• Criteria-based Tasks that help define specific onboarding tasks depending on a new employee’s role, location, or other custom criteria.
• Information sync feature introduces team members and instills a sense of connection and belonging
• Greenhouse Onboarding lets you sync new hire information from Greenhouse Recruiting to your HRIS platform.

Workable Onboard

The onboarding platform consists of flexible workflows, allowing HR teams to tailor the process to specific roles and departments. This ensures new hires receive relevant, role-specific information from day one. 

Progress tracking within these workflows helps track every step, making sure these are completed. Additionally, Workable features a user-friendly onboarding portal that serves as a central hub for new employees, with easy access to custom templates and dashboards for both candidates and HR staff.

Best For: Flexible workflows throughout the Onboarding Process

Features:

• Custom Workflows to create the onboarding process to fit various roles and departments
• Customizable Profile Templates including letters, e-signatures, approvals, etc.
• Self-scheduling, multi-part Video Interviews

Deel  

Deel is a comprehensive HR platform developed for global onboarding, enabling HR teams to deliver a smooth and consistent experience to workers regardless of their location. 

It provides a secure, compliant solution for managing employee data, automating workflows, and setting up local payroll and benefits.

Deel’s employer of record service simplifies the process of hiring and onboarding through its network of 100+ local entities, ensuring compliance. Its contractor management service helps collect necessary compliance documents and generate localized agreements. 

Additionally, Deel’s HR tools make it easy to provide software access, distribute company equipment, and initiate background checks.

Best For: Onboarding contract and freelance employees worldwide

Features:

• Onboarding Item Localization that helps you quickly, compliantly onboard anyone.
• Offers a simple and compliant way to hire and onboard employees using one of their 100+ local entities,
• Contractor management service helps you collect necessary compliance paperwork and generate localized contractor agreements.
• Library of templates and clauses that you can pick from to customize your contracts and offer letters.  
• Employee Onboarding Tracker that lets you add new employees to the system and track their progress throughout the orientation and onboarding process.  

ConnectTeam

ConnecTeam is one of the best HR onboarding software solutions that targets remote workers and virtual teams. The software features document management that complies with documentation from the start to the full onboarding journey of a new hire. 

It also offers training and course elements that enable HR teams to develop custom materials for each employee. 

With a mobile first and intuitive interface, it makes life easy for employees from different industries to use.

Best For: Onboarding field forces and salespeople via mobile devices

Features:

• A step-by-step onboarding guide with user-friendly digital workflow, especially helpful for field forces
• Allows new hires to upload their documentation paper-free, directly from their mobile devices.
• Process Automation for adding new hires to the relevant chat groups and providing them with business contacts.
• It also creates and shares customized surveys and polls to get real-time employee feedback  

WorkBright

WorkBright helps simplify the hiring and onboarding process of businesses by using a mobile-first approach. 

It offers tools such as Smart I-9, HR onboarding, and an Applicant Tracking System (ATS) to ensure compliance, enhance security, and support a fully remote process.

It ensures compliance with legal requirements, such as I-9 verification, also. 

Best For: Remote Onboarding

Features:

• Mobile-first Design that lets both hiring administrators and new employees access all functionalities efficiently from any device.
• Handles complex documents like Form I-9
• E-Verify helps you avoid the need for manual data entry by automatically creating cases upon completion of Section 2 of Form I-9.
• Optical Character Recognition (OCR) allows employees to photograph and upload documents from their smartphones, minimizing data entry errors.
• Smart I-9 integration ensures 100% indemnified process giving you advanced error-checking and field validation.

Understanding What an Onboarding Software Is

An employee onboarding software handles the whole onboarding process of a new hire, beginning with offer letter drafting to collection of required documents. 

It saves substantial time in the hiring process and lets you work on the next phase, that is organizing the orientation of multiple new hires. 

It also often automates the manual tasks of onboarding, helping you work on more strategic matters and functions. 

How To Choose The Best Onboarding Software​

When you are selecting an onboarding system for employees, there are certain features you must check. Failing to do so can lead to early turnover issues and extra costs incurred for your company. 

In fact, according to SHRM, hiring a new employee in the US costs around $4,425 per head on average. That’s a lot of money. And ofcourse it multiplies when you hire at scale. 

The features to check are:

Automated workflows and processes: 

The onboarding tool should make your life easy by automating tasks that do not require much strategic thinking. A good example could be filling forms that new hires need to complete during the onboarding process.

Employee Self-Service Portal: 

Related to the above feature, this aspect should help the new joiners to complete paperwork, access training materials, and find essential information individually. 

New Employee Data Management: 

The software for onboarding new employees should offer a feature where selected hires personal file information is stored and kept accessible for both the HR personnel and employee. 

However, it should not block access by other employees so that privacy is maintained. 

E-signature: 

Though it might look like a minor issue, the onboarding platform should streamline the process by allowing electronic signatures on internal documents, minimizing or totally eliminating the need to print and sign papers.

Resources and Materials Access: 

Whether it’s the list of team members’ names and designations, Code of Conduct, or any training module materials, the best onboarding software provides access to these materials with just a few clicks. 

User-Interface: 

You definitely would want the tool, whether its a cloud-based onboarding software or SaaS onboarding software, to help you navigate and use it smoothly and easily. Complex dashboards or complicated user-interfaces are an instant turnoff.  

Data and Analytics: 

The onboarding automation software should allow you to view data, insights, statistics, etc. related to the onboarding process and the new hires. The onboarding tool should also let you generate reports whenever needed. 

Limitations to Look Out For in an Onboarding Process Software

Budget

Onboarding has costs. For many firms, costs could be huge. Especially if the ROI does not meet the needs. In the US, for an average small to medium business, onboarding costs range from $600-1,800 per employee. 

So, the budget is a key determinant of what you purchase. You may even have to sacrifice some features to satisfy your budget. 

Security

One of the biggest concerns with onboarding software is data security. The platform will be handling sensitive employee information such as personal identification, banking details, and contracts. 

If the software doesn’t have robust encryption protocols, secure data storage, or access controls in place, it could put your organization’s data at risk of breaches or unauthorized access. Always ensure that the software complies with data protection regulations, such as GDPR or HIPAA, to safeguard employee data.

Technology

The technical capabilities of the onboarding software are crucial, but they can also pose limitations. Some systems may lack compatibility with other key tools your organization uses, such as HR management platforms or payroll systems, making it difficult to integrate seamlessly. 

Additionally, limited mobile compatibility or outdated software infrastructure may hinder usability for both new hires and HR teams. Ensure that the technology is up-to-date, compatible, and scalable to support future growth.

Usage

A common limitation is how user-friendly the software is for different users. Complex interfaces or difficult-to-navigate systems can frustrate new hires and HR staff alike, reducing the effectiveness of the tool. 

A steep learning curve or inadequate training resources can lead to low engagement and adoption rates. It’s important to assess the tool’s ease of use and whether it provides intuitive features that cater to the needs of non-technical users.

Time

While onboarding software is designed to save time, there can be instances where the system creates bottlenecks. Poorly designed workflows or lack of automation in key areas could result in manual intervention, defeating the purpose of having an automated system. 

In addition, some software may have slow processing times or lag when handling large volumes of data, impacting overall efficiency. Evaluate how well the tool reduces time spent on tasks and whether it can scale without compromising speed.

FAQs

Summing Up

Post recruiting, onboarding the new employees properly and effectively is as vital as any important HR function. And to expedite and enhance the process, you would need the right onboarding software. 

The above mentioned tools lead the pack in ensuring a smooth onboarding process in their own ways. So, you better try them out for your onboarding process and create a win-win situation for all concerned.