Supervisors and managers can struggle with managing employee time off, like vacation and sick days. Tracking things manually takes a lot of time and can lead to mistakes. This is especially true for people who don’t know how to calculate benefits and manage schedules.
Luckily, software specifically designed for tracking leaves has appeared!
The HR PTO Software makes it easy to request and manage time off. You can enter your holiday and paid leave details. The system calculates what’s left and lets you make custom workflows to work better.
What is PTO Software?
The PTO software has many forms. It can be called Paid Time-Off Request Software, sometimes called HR Vacation Tracking Software, etc. This type of software makes employee leave requests and approvals easier. It shows if employees are present or on leave with clear visuals.
Additionally, businesses can define and communicate custom leave policies to their employees through this software.
HR PTO Software Solution
Here are the 7 best PTO management software programs you can explore to meet your HR requirements:
| Feature | Jibble | Kissflow HR Cloud | GoCo | LeaveBoard | ClockIt | Zoho People | BambooHR |
| Target Audience | Small and medium-sized businesses | Businesses of any size | Modern HR departments | Small companies without shift workers | All businesses | Businesses of any size | Small and medium-sized businesses |
| Ease of Use | Easy | Simple and easy to use | User-friendly | Easy to use | User-friendly | Customizable PTO forms | Simple and user-friendly |
| Device Accessibility | Any device | Any device | Any device | Mobile app accessibility | Email or mobile | Mobile app accessibility | Mobile app accessibility |
| Customization | Custom leave policies | Customizable workflows | Adjust accrual policies | Delegated team leaders | Custom leave policies | Customizable PTO policies | Customize multiple PTO policies |
| Automation | Automated time-off alerts | Automated validations | Automated notifications | Email or mobile notifications | Automatic email or mobile | Automatic email and push | Automated time-off balance calculation |
| Integration | Limited integration | Limited flexibility in pricing | Limited integration | Integrations with Google, Office365, Slack, etc. | Limited integration | Limited integration | Custom pricing plan |
| Security | Not specified | Not specified | Not specified | Industry-standard security | Not specified | Not specified | Not specified |
| Pricing | Free forever, paid version | $1,500 per month | Starts at $5 per employee | Free for up to 9 employees | $2.99 per user per month | $1.25 per user per month | Custom pricing plan |
| Additional Features | Reports for analyzing attendance data | Real-time leave request tracking | Separate Paid Time Off from other absences | Centralized hub for employee records | Shared leave calendar | Customizable PTO policies | Automated time-off balance calculation |
| Drawbacks | Not the best for integrating HR processes | Not suitable for flexible pricing | Limited integration | Lack of additional features like clock-in and clock-out | Limited collaboration with other HR processes | Hard to use for organizations with many leave forms | Not suitable for big businesses with advanced needs |
1. Jibble
Jibble is a great choice for small and medium-sized businesses that need help with managing time off and tracking paid time off. The system is great for managing leaves and tracking time. It has easy-to-use reports for analyzing attendance data for everyone or specific teams.
With Jibble, you can create custom leave policies and assign policies to each member. The software helps managers and employees manage time and work together more efficiently.
Features:
- Present accrued, utilized and remaining leave in a simple manner.
- Accessible in any devices, including computer, laptop, tablet, and mobiledevice.
- Has automated time-off alerts for pending leave requests, approvals, or rejections.
Drawback:
- Jibble is a time management system. It may not be the best fit for organizations that want to integrate HR processes within one provider.
Pricing:
- Free forever.
- Other features are under paid version.
2. Kissflow HR Cloud
The Kissflow HR Cloud platform is known for being simple and easy to use. The interface is easy to use. It has many features to manage and track employee PTO needs. One great thing about it is that you can customize workflows to fit your business’s needs and vacation rules.
The software keeps track of leave requests in real-time. It uses automated validations and updates balances. It also provides easy-to-access visual reports with just one click.
Features:
- Customizable time-off process to meet your business requirements.
- Can be accessed through any device.
- Accurate accruals and leave balance calculation.
Drawback:
- Unsuitable for companies looking for a more flexible pricing.
Pricing:
- 1,500$ per month.
3. GoCo
GoCo’s advanced Time Off tracking software simplifies PTO requests for modern HR departments. Managers get alerts right away through GoCo, inbox, mobile, and email when employees ask for something.
GoCo’s PTO software enhances report management by separating Paid Time Off from other absences. You can handle different types of time off like vacation, sick leave, and personal days.
Features:
- Automatically syncs with schedules, timesheets, and embedded payroll.
- It enables users to adjust accrual policies for different locations and departments.
- Has automated notifications through different channels for manager’s approval.
Drawback:
- Limited integration with other HR software systems.
Pricing:
- Starts at 5$ per employee per month.
4. LeaveBoard
LeaveBoard is a basic leave tracker or Vacation Request Software that only handles leave management. It does not have extra features like clock-in and clock-out or payroll submission. LeaveBoard may be a good option for small companies without shift workers or time tracking needs.
LeaveBoard has high regards with the Industry-standard security. Information is securely transferred using high-grade TLS. It is also protected by multi-layered encryption utilizing AES-128 when not in use.
Features:
- Centralized hub for employee’s records that can be accessed by both employee and employer.
- HR can delegate team leaders to approve their own team’s time-off.
- Accessible via mobile app to send time-off requests.
- With designated personal HR dashboard for every employee.
- Integration with Google, Office365, Slack, etc.
Drawback:
- Lack additional features such as a clock-in and clock-out system or payroll submission.
Pricing:
- Free for a maximum of 9 employees.
- Starts at 1.35$ per employee per month.
5. ClockIt
ClockIt is a cloud-based solution that combines scheduling, payroll, and PTO tracking. Employees can use a self-serve portal to ask for time off, whether paid or unpaid. They can also check how much PTO they have left.
You can make custom leave policies in ClockIt for specific situations like maternity leave or vacations. There’s no limit to the number of policies you can establish.
ClockIt also helps manage business travel requests, making the approval process simpler. Your team can easily monitor travel and expenses.
Features:
- Automatic email or mobile notification on the status of employee’s leave requests.
- Shared leave calendar across team members and business locations.
- Automatic calculations of PTO accruals and balances.
- Employees have the flexibility to request PTO in terms of days or even hours.
- Accommodates accrual periods on a weekly, biweekly, monthly, quarterly, and annual basis.
Drawback:
- It doesn’t work with popular HR software, which makes it hard to collaborate with other HR processes.
Pricing:
- 2.99$ per user per month.
6. Zoho
Zoho People has a service for tracking time off that can be customized for businesses and workforce needs. Users can create PTO forms from scratch or customize templates. The platform has different subscription levels. It works for businesses of any size and with different numbers of employees.
Zoho People is inclusive to employees from different countries. Employees can choose their preferred language on forms with support for 10 major languages. Managers receive forms in the same language preference.
Features:
- Customizable PTO policies based on location, job roles, etc.
- Mobile leave requests and approvals.
- Supports 10 languages.
- Automatic email and push notification for manager’s approval.
Drawback:
- This system is hard to use for organizations that have many different types of leave forms.
Pricing:
- 1.25$ per user per month.
7. BambooHR
BambooHR is a helpful HR system. It has a component for managing attendance. This component automates PTO management. It is designed for small and medium-sized businesses that are moving away from manual spreadsheets. The platform tracks paid time off using a cloud-based system.
BambooHR’s vacation tracking feature is simple and user-friendly. Managers get notified right away when team members ask for time off. They receive alerts by email, on their phones, and in BambooHR’s inbox. The system tells the employee their balance to keep work running smoothly.
Features:
- Automated time-off balance calculation.
- Accessible via mobile app.
- Allows organizations to customize multiple PTO policies for individual employees or a team.
Drawback:
- The software’s simplicity is not good for big businesses that need advanced features.
Pricing:
- Connect with them for a custom pricing plan.
Checklist for Choosing Your PTO Tracking Software
It’s important to pick the right time-off software for efficient leave management. Here’s a checklist to guide you through the selection process:
✔️ User-Friendly interface
✔️ Customizable leave policies
✔️ Integration capabilities
✔️ Automated calculations
✔️ Mobile accessibility
✔️ Comprehensive reporting
✔️ Compliance with legal requirements
✔️ Notification and alerts
✔️ Security and data privacy
✔️ Scalability
✔️ Trial period
✔️ Customer support
✔️ Price
🎯Check out these amazing resources:
💡 How Does HR Software Work
💡 How to Choose the Best HR Software
Why PTO Tracking Software is Essential
Every organization should use employee vacation management software. Here are the reasons why it is important.
👍 PTO tracking solutions are accessible on any device, anywhere, anytime.
👍 Storing all leave requests in one place makes the process more efficient.
👍 To avoid problems with costs, mistakes, and delays, it’s helpful to have one central system. This system should keep track of employee PTO balances and accruals.
👍 PTO tracking tools make it easier for approving authorities to check eligibility and update leave balances.
👍 PTO tracking platforms have many helpful features. They save money by reducing manual work and paperwork.
👍 Stakeholders can spend less time tracking and reviewing PTO requests. This allows them to focus more on their work and improves productivity.
Conclusion
The best paid time off tracking system depends on your organization’s needs and preferences.
If you’re looking for leave management software, there are options to fit your needs. You have the option to pick a system with lots of features that you can customize. Or, you can choose a simpler system that offers great value and is easy to install.
Take note of the checklist, and you’ll never get lost in the selection process!
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